How to Choose the Right Printer for the Office

How to Choose the Right Printer for the Office

How to Choose the Right Printer for the Office

The printer is an electronic and technological device that has become of fundamental importance and it is for this reason that by now we are used to always finding one inside any home or office. Innovation and technological progress have meant that today there are a large number of printers to meet the different needs of the customer.

All this implies however that the customer must make a choice and decide which of the different printers to buy, especially based on the use he wants to make of them and therefore to his needs, is not at all simple. For this reason, when the time comes to buy a new printer, it is advisable to always evaluate a series of parameters that we will now list.

Dimensions

In the situation where the printer to buy is destined for an office, especially if it is of modest capacity, a parameter that we must no doubt keep in mind is that of size. Therefore, if there are no faxes and photocopiers in the office, it is advisable to purchase a multi-function printer.

The advantage of choosing this type of product lies in the fact that not only are we going to pay a lower cost than that required for the isolated purchase of a fax and photocopier printer, but above all we would occupy a small space in our office, still being able to carry out all the necessary functions.

Connection

Still talking about the case in which we were in an office, it is good to remember the importance of a printer connected to the internet. This will allow all office employees to connect from different points, and print their files from a single printer.

At the time of purchase, therefore, it is advisable to check whether the printer has an Ethernet port, or Wi-Fi function, with the possibility of LAN connection. Furthermore, we remind you that the new printers are equipped with numerous dedicated applications that facilitate their use and widen the range of possible actions to be performed with the device.

Cost

One of the most immediate parameters to evaluate is undoubtedly the price. There are a number of factors that must be considered in order not to be fascinated only by an economically advantageous expense. So, before buying it should be considered what is called “total cost of ownership” or what can be compared to the cost of running the printer over a period of one year. To obtain this kind of information it is necessary to add the initial cost, the cost of the toner and the cost of potential maintenance.

As far as the cost of the cartridges is concerned, you can easily go to count how many sheets are printed in a year and thus make a rough calculation. Concluding the subject of toners and cartridges,it is important to underline the absolute quality of compatible toners compared to the original ones. The former in fact have a lower cost (possibility to save more than 70%), longer duration, more models to choose from.

Printer technology

As far as printer technology is concerned, there are basically two:

Laser printers have the advantage of being faster and having lower maintenance costs because the toners need to be changed less often. The negative aspect is the high cost required to purchase this type of product, especially for models that allow color printing.

Regarding this point we must then say that laser printers also allow replacing the toners related to the single colors and this has an advantage and a benefit on the total expenses. Inkjet printers, on the other hand, are cheaper and the price of cartridges is much lower than that of toner.

Printing method, tray, speed

Among the last parameters that we are going to consider, one of these concerns the possibility of double-sided printing. This has an advantage both in terms of space (in this way the documents are less cumbersome) and in terms of speed.

Precisely for what concerns the speed, we must keep in mind that a low-performance printer could considerably lengthen the times, going to negatively affect the management and organization of the office.

Laser printers are normally faster than inkjet printers, but some need an initial warm-up time. To conclude, it is advisable to buy a printer with very large trays (to accommodate large quantities of documents) and multiples (to be able to manage documents of different types).

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